Rotaract Meeting Minutes – May 14, 2012
Location: Hickman 116 (HHB 110 was closed)
In Attendance: Samantha, Steven, Katie, Jasmin, Melissa,
Levi, Eric, Louise, Lance, Craig,
New Members: Levi,
Meeting Called to Order: 7:02pm
Round Table
“What are your travel plans for the summer?”
Recap - Conference
·
District Conference for all of District 5020,
June 22-24 at the Victoria Conference Center. Rotaract program is alongside to
engage Rotaractors in Rotary and bridge the connection between Rotarians and
Rotaractors. Registration for rotaractors is free – 5 meals and many plenary
sessions. Opening Ceremony is 4:00pm Friday, and a BBQ for Rotaractors will be
at Beacon Hill Park at 6:00 pm. Saturday starts 7:00 am, 8:30 is the Rotaract
Breakout Session with topics of attaining and retaining members, goals and
projects completed by clubs. There will be a volunteer activity at 3:00 pm
Saturday, followed by a Gala dinner at 6:00pm, followed by a pub/restaurant.
Rotaract Conference:
·
Invitations/Attendance:
§ Website
Stuff:
§ Callbacks:
§ Comox/Port
Angeles:
§ Rotary
Support:
-
Judy Byron from the District said anyone
within district 5020 will be supported by the District to attend.
-
Rotaract Liasons, New Generations, and other
Chairs will be contacted to ask if Rotaract Clubs may have access to funding.
§ Samantha
has drafted a proposal to send to the Chairs:
§ Response:
-
25 Confirmed attendees as at 5/21/12
·
House of Friendship:
§ Brochures
§ Individual
events
§ Sample
on Projects site
§ Scrap
Booklet:
§ Possibly
two tables: 1. Rotaract, 2. Rotaract Club of Victoria
§ “We’re
not here just to learn, we’re here to enrich the world.”
·
Rotaract
Breakout Session:
§ Waiting
to hear back from Becky Fountain regarding committee
§ Need
to choose RYLA, Interact, Rotaract
·
New
Generations Breakout
§ Questions
·
Accommodations
§ Rotaract
home stay: 11-12 People
§ Deadline
for hostels for reserving 10 rooms is 8/6/12
·
BBQ
§ Time:
6:00pm, Location: Beacon Hill Pork
§ $300
Budget
§ Activities:
V-Ball net, Frisbee…
·
Rotaract
Volunteer Activity
§ Time
for event 1 hour 30 minutes
§ Women’s
Transition Society – Louise will contact
§ Random
Act of Kindness – Starbucks coffee
§ Shoreline/Downtown
clean up – Samantha will inquire
§ Busking
Downtown – Polio Plus with Rotary.
§ Volunteer
Victoria - Steven
·
Conference
Volunteer Schedule
§ Golf
on Thursday, starts at 2:30, volunteers can be there at 1:00
§ 3
People in each breakout session to introduce and moderate the breakout sessions.
·
Rotary
Thank-you’s
Rotary
Roundtrip
·
Candidates are picked, insurance and visas
are being reviewed and confirmed.
·
They will be staying overnight.
Year in a
View:
·
Volunteering:
§ Scheduling
for students is hard to achieve attendance
§ Difficulties
may be in weekly/reoccurring events; rather, individual events would be easier
to organize in our regular meeting times.
·
Speakers:
§ We
want more speakers this year but some should be informative and educational
rather than just charities. We will try to find a balance.
§ Charity
speakers could give ideas on volunteering, events, projects. Eg. Evening to
Inspire Gala Dinner by Young Entrepreneurs Society.
§ Fill
every second week with a speaker and have a layout for the first semester, then
ask members what other speakers they want brought in.
·
Meetings
§ Meetings
are updates to all members, committees plan and organize projects and events
and come to general meetings to address all members about the events, while
previously organizing it all in a committee meeting.
Rotaract Minute:
·
Jasmin – “Yoga Class”
·
Levi – “Whistler Trip”
·
Tahira – “Vampire Studies”
Goodbye to
Louise and Invocation of Samantha Lloyd as PResident:
·
Cheers to an amazing Past-President, Louise,
who truly represents Service Above Self. All the best in your future endeavors!
Meeting Adjourned: 7:55 pm
